Executive Assistant

Location / Irvine, CA, United States

Apply Now

The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

The Job:

Welcome to an amazing opportunity. Mavenlink’s Executive Assistant will work daily with experienced software experts at a growing startup. In this Executive Assistant position, you will work closely with and provide administrative support to executives of Mavenlink. In addition, the Maven in this role provides general office management support.
  • Assist the executive team across multiple offices. This is a great opportunity to show your skills to a highly networked team of executives.
  • Manage executive-team calendars and scheduling
  • Arrange travel (domestic and international) including flight reservations, hotel reservations, car rentals, badges and passes, and other arrangements as necessary.
  • Coordinate events, dinners, off-site meetings, and board meetings.
  • Help procure office furniture, workspace, and supplies. We’re growing fast, so there’s a lot of movement here!
  • Act as a liaison between vendors and executives. Help bridge the communication to directly influence strong, strategic company relations.
  • Provide research and administrative support to all departments.
  • Assist with additional administrative tasks as needed.
  • Recommend procedures for administrative support. Establish these procedures and refine them to meet Mavenlink needs. Show off your strategy and skill by helping each office run smoothly.

The Candidate (You):

You are a self-starter. You work with our executive team with confidence, while providing daily task support to help our decision-makers focus on making each department thrive.
You …
  • Enjoy being the point of contact for office needs
  • Thrive off a fast-paced environment; you motivate yourself
  • Have 5+ years’ experience, including supporting multiple executives
  • Welcome new faces; your friendly personality comes across as approachable, outgoing, and self-directed
  • Possess the highest level of tact
  • Deeply respect both confidentiality and diplomacy
  • Understand administrative principles, office procedures, and equipment
  • Have advanced experience in making domestic and international travel arrangements
  • Excel at computer skills e.g. proficient in MS Office
  • Have exceptional verbal and written communication skills
  • Adapt and stay flexible to support a fast-paced, ambitious environment. (We’re a startup; it goes with the territory!)
  • Have a college degree
Mavenlink is an Equal Opportunity Employer.
Ml logo bl bridge

If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.