Event Specialist

Location / Irvine, CA, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

About the Role

We're looking for a driven and enthusiastic Event Specialist to work within Mavenlink’s Marketing Communications team to help develop and deliver successful events for our company. The position will take ownership of event management and collaborate with others in the marketing organization to help ensure brand consistency, coordination of messages, and maintain the highest standards for our events. By joining the marketing team in one of the fastest growing SaaS organizations in Southern California, you will have the ability to learn, grow, and build a successful foundation for your career.

About You
  • Positive personality with a willingness to learn and contribute to a team
  • Works well under pressure and meets strict deadlines
  • Detail-oriented with excellent organizational skills
  • Strong project management skills
  • Experience working with and adhering to event budgets
  • Ability to multi-task and prioritize workload
  • Ability to take charge and take the initiative
  • Adept problem solver, able to think on your feet
  • Excellent verbal and written communication skills

Job Responsibilities
  • Maintain the annual global events calendar of conferences and regional events including identification of relevant events to sponsor, management of sponsorship opportunities, and planning of Mavenlink branded events
  • Facilitate all event logistics including, but not limited to design, I&D, group travel, staffing, show services, promotions, shipping, hospitality, demo/technical requirements, lead handling, giveaways, etc.
  • Serve as primary point of contact for internal stakeholders and conference/event organizers, exhibition management and venues to ensure successful execution of all events
  • Onsite management of conferences/events where necessary
  • Manage budgets, including management of invoices and conference/event expenses
  • Organize teams, content, demonstrations, and campaigns for events
  • Coordination, creation, and distribution of staff briefing for each major event
  • Spearhead post-conference/event evaluation, lead management, and analysis
  • Plan and execute multiple events simultaneously
  • Maintain event plans and continuously update workspace with conference/event information, task statuses, photos, evaluation, etc.


  • Bachelor's Degree preferred
  • 3-5 years of event planning experience
  • Strong written and oral communications skills
  • Ability to work efficiently and independently, multi-task, meet stringent deadlines and achieve project goals
  • Detail-oriented and possess strong follow-through skills
  • Ability and willingness to travel
Mavenlink is an Equal Opportunity Employer.
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If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.