Office Coordinator

Location / Salt Lake City, UT, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

Mavenlink reinvents the way the world conducts business online. We empower businesses to understand their productivity and provide the advanced project management, resource planning, collaboration, and financial tools necessary to strategically improve profitability -- all in one place. By combining these tools, we’re replacing cumbersome and expensive business processes that are currently handled by a hodge-podge of spreadsheets, aging competitors, and repetitive human tasks. We believe that every business deserves a chance to succeed in today’s distributed economy.


Our Salt Lake City office is the company’s second largest office and has been growing at a rapid pace as the company grows as a whole. We’re looking for administrative support in our downtown office to help us tackle both front-office (mainly) and back-office functions and help us gain administrative stability as we continue to grow. 


As an Office Coordinator with Mavenlink, you’ll:

  • Ensure a well-kept office and that all equipment is in working order (appliances and coffee machines)

  • Coordinate with Property Management on building issues and building access

  • Cover the front desk when needed to greet visitors, clients and all deliveries

  • Responsible for all incoming/outgoing mail and packages

  • Orders & restocks all kitchen supplies and office supplies
.

  • Assist Office & Facilities Manager with planning/coordinating reconfigurations & relocation 

  • Manage fob system (access and running monthly reports)

  • Assist the Office & Facilities Manager with managing the office management budgets (monthly reporting).

  • Order catered lunches for the office (1-2 times per week).

  • Collaborate with MavenLife Leads to help coordinate events for the office (monthly/quarterly).

  • Ability to lift boxes/packages up to 25 lbs.

  • Handle other special projects as assigned



Your Profile

You get excited about centralizing office activities and being part of a startup environment. Culture is a big deal to you and you love connecting with colleagues to strengthen engagement and bolster a creative and connected office. We’re looking for someone who:

  • Enjoys being the point of contact for the office management needs
.

  • Thrives in a fast-paced office; you motivate yourself
.

  • Understands administrative principles, office procedures, and equipment.

  • Enjoys being a part of a collaborative environment where everyone has something to teach and something to learn
.

  • Respects confidentiality and diplomacy
.

  • Possesses the highest level of tact
.

  • Loves looking for ways to streamline and simplify day-to-day business operations
.

  • Enjoys welcoming and accommodating visitors, and handling inquiries from the public
.

  • Is obsessed with meticulous scheduling and exemplary with punctuality.

  • Is adaptable and flexible to support a fast-paced, ambitious environment.

  • Has an eye for design, and enjoy creating and maintaining a clean and relaxed workplace
.

  • Can manage a rapidly growing office
.

  • Has strong computer skills (proficiency in MS Office and Google Applications)
.


Structure

  • Starts as part-time 4-5 hours per day - growing to Full Time as the office/department grows

  • Works Monday - Friday 

  • Reporting directly to the Office & Facilities Manager (Irvine, CA) with a dotted line to the Sr. Director, Engineering (Salt Lake City, UT)
Mavenlink is an Equal Opportunity Employer.

If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.