Office Coordinator

Location / Salt Lake City, UT, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

Office Coordinator

Location: SLC

The Role 
  • Ensure a well-kept office and that all equipment is in working order (appliances and coffee machines)

  • Coordinate with Property Management on building issues and building access

  • Cover the front desk when needed to greet visitors, clients and all deliveries

  • Responsible for all incoming/outgoing mail and packages

  • Orders & restocks all kitchen supplies and office supplies
.

  • Assist Office & Facilities Manager with planning/coordinating reconfigurations & relocation 

  • Manage fob system (access and running monthly reports)

  • Assist the Office & Facilities Manager with managing the office management budgets (monthly reporting).

  • Order catered lunches for the office (1-2 times per week).

  • Collaborate with MavenLife Leads to help coordinate events for the office (monthly/quarterly).

  • Ability to lift boxes/packages up to 25 lbs.

  • Handle other special projects as assigned


The Candidate: 
  • Enjoy being the point of contact for the office management needs
.

  • Thrive in a fast-paced office; you motivate yourself
.

  • Understand administrative principles, office procedures, and equipment.

  • Enjoy being a part of a collaborative environment where everyone has something to teach and something to learn
.

  • Respect confidentiality and diplomacy
.

  • Possess the highest level of tact
.

  • Love looking for ways to streamline and simplify day-to-day business operations
.

  • Enjoy welcoming and accommodating visitors, and handling inquiries from the public
.

  • Are obsessed with meticulous scheduling and exemplary with punctuality.

  • Adaptable and flexible to support a fast-paced, ambitious environment.

  • Have an eye for design, and enjoy creating and maintaining a clean and relaxed workplace
.

  • Can manage a rapidly growing office
.

  • Strong computer skills (proficiency in MS Office and Google Applications)
.

Notes: 
  • 4-5 hours per day (PT) - growing to Full Time as the office/department grows

  • Works Monday - Friday 

  • Reporting directly to the Office & Facilities Manager (Irvine, CA) with a dotted line to the Sr. Director, Engineering (Salt Lake City, UT)
Mavenlink is an Equal Opportunity Employer.
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