Office Manager

Location / Irvine, CA, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

The Job

  • Maintain a well-kept office and a clean snack and kitchen area. Keeping things clean and tidy is your forte.
  • Manage all matters pertaining to reception/office appearance and utilities; such as key FOB maintenance and service requests
  • Greet visitors and candidates that come in to the Irvine office
  • Responsible for ordering and restocking office supplies & snacks and maintaining vendor relationships
  • Assign and maintain building key accesses
  • Collaborate with Hiring Mangers to assign workspaces for new hires
  • Place lunch orders to be catered daily for a team of 100+. Our team loves food!
  • Manage our CEO’s calendar and meetings
  • Oversee scheduling and expense reports for the executive team
  • Coordinate events, meetings, dinners, off-site meetings and board meetings
  • Arrange travel (domestic and international) including flight reservations, hotel reservations, car rentals, badges and passes, and other arrangements as necessary
  • Special projects as assigned. We’re a start up, so we wear a lot of different hats!

The Candidate 

You are a self-starter. You work with our executive team with confidence, while providing daily task support to help our decision-makers focus on making each department thrive.

You:
  • Are passionate about the technology industry, maybe you've even worked at other SaaS companies before 
  • Enjoy being the point of contact for office needs
  • Thrive off a fast-paced environment; you motivate yourself
  • Have 5+ years’ experience, including with supporting multiple executives
  • Understand administrative principles, office procedures, and equipment
  • Enjoy being a part of a collaborative environment where everyone has something to teach and something to learn
  • Deeply respect both confidentiality and diplomacy
  • Possess the highest level of tact
  • Love looking for ways to streamline and simplify day-to-day business operations
  • Are outgoing and enjoy welcoming and accommodating visitors, and handling inquiries from the public
  • Are obsessed with meticulous scheduling, exemplary with punctuality
  • Are adaptable, creative, and enjoy taking ownership of the outcome
  • Adapt and stay flexible to support a fast-paced, ambitious environment (We’re a startup; it goes with the territory!)
  • Have an eye for design, and enjoy creating and maintaining a clean and relaxed workplace
  • Can manage an office with 100+ people in one location and growing
  • Excel at computer skills, specifically proficiency in MS Office and Google Applications
  • Have a college degree (required)
Mavenlink is an Equal Opportunity Employer.
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If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.