Front Office Assistant

Location / Irvine, CA, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.

The Candidate (You):

You are a self-starter. You work with our executive team with confidence, while providing daily task support to help our decision-makers focus on making each department thrive. 

  • deeply respect both confidentiality and diplomacy

  • possess the highest level of tact

  • enjoy being the point of contact for office needs

  • welcome new faces; your friendly personality comes across as approachable, outgoing, and self-directed

  • can manage an office with 100+ people in one location and growing

  • are orderly and maintains a clean and relaxed workplace

  • have exceptional verbal and written communication skills and thrive off a fast-paced environment; you motivate yourself (We’re a startup; it goes with the territory!)

  • understand administrative principles, office procedures, and equipment

  • love looking for ways to streamline and simplify day-to-day business operations

  • want a collaborative environment where everyone has something to teach and something to learn

  • excel at computer skills, specifically proficiency in MS Office and Google applications

  • have 2+ years’ experience

  • are passionate about the technology industry, maybe you've even worked at other SaaS companies before

The Job:

  • Greet visitors and candidates that come into the office

  • Manage all matters pertaining to office facilities including maintenance matters as point of contact with the landlord

  • Reporting into Human Resources, assist with data entry and HR projects as assigned

  • Responsible for office and breakroom supply purchases

  • Manage key assignment for the office suite

  • Keep the kitchen areas clean and fully stocked, and the office tidy

  • Responsible for managing office space assignments to new staff

  • Assist with coordinating off-site and on-site company events, meetings, dinners and board meetings

  • Assist in candidate and new employee travel arrangements with corporate travel agency

  • Coordinate and maintain conference/meeting rooms use and calendar

  • In charge of all shipping and receiving of packages

  • HQ point of contact for administrators in other office locations

  • Special projects as assigned
Mavenlink is an Equal Opportunity Employer.
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If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.