SUPPORT

Office Manager

Location / Salt Lake City, UT, United States

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The Company

Mavenlink is a rapidly growing, globally recognized SaaS company that provides technology, expertise, and support that enables organizations throughout the world to conduct business anywhere, with anyone. We believe every business deserves a chance to succeed in today’s fast-moving, connected economy. That’s why we set out to reinvent the way the world conducts business — and why we need people just like you.

Did we mention that Mavenlink is an awesome place to work? You’ll have the opportunity to work in an energetic environment with a smart team that loves what they do.


The Role 
  • Ensure a well-kept office including a clean snack and kitchen area.
  • Manage all matters pertaining to reception/office appearance and utilities; such as key fob requests and service/maintenance issues
.
  • Greet visitors and candidates that come into the Salt Lake office
.
  • Interact with vendors to order and restock office supplies and snacks
.
  • Work with Operations team in Irvine to track and report all location expenses (e.g. food and beverage, maintenance etc.). 

  • Assign and maintain building key accesses
.
  • Interface with IT to ensure every employee has the right technology and system access to execute their responsibilities
.
  • Collaborate with Hiring Managers to onboard new hires
.
  • Order catered lunches 1-2 times per week. Our team loves food!
  • Coordinate events, meetings, dinners, off-site meetings and board meetings
.
  • Arrange travel (domestic and international) including flight reservations, hotel reservations, car rentals, badges and passes, and other arrangements as necessary
.
  • Support other Mavenlink office locations when requested
.
  • Work with the Operations team on cross-site initiatives
.
  • Handle other special projects as assigned. We’re a start up, so we wear a lot of different hats!

The Candidate 
You are a self-starter. You work with our research and development team and other functions with confidence while providing daily task support to help our decision-makers focus on making each department thrive. 

You:
  • Are passionate about the technology industry, maybe you've even worked at other SaaS companies before.

  • Enjoy being the point of contact for office needs
.
  • Thrive in a fast-paced office; you motivate yourself
.
  • Understand administrative principles, office procedures, and equipment.
  • Enjoy being a part of a collaborative environment where everyone has something to teach and something to learn
.
  • Respect confidentiality and diplomacy
.
  • Possess the highest level of tact
.
  • Love looking for ways to streamline and simplify day-to-day business operations
.
  • Enjoy welcoming and accommodating visitors, and handling inquiries from the public
.
  • Are obsessed with meticulous scheduling and exemplary with punctuality.
  • Are adaptable, creative, and enjoy taking ownership of the outcome.
  • Adaptable and stay flexible to support a fast-paced, ambitious environment (We’re a startup; it goes with the territory!)
.
  • Have an eye for design, and enjoy creating and maintaining a clean and relaxed workplace
.
  • Can manage a rapidly growing office
.
  • Strong computer skills (proficiency in MS Office and Google Applications)
.
Mavenlink is an Equal Opportunity Employer.
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If you don't see your dream job listed, tell us a little about yourself and apply here. We are always looking for talented team players to join our growing company.