Kantata Helps BTM Global Improve Utilization Rates by 10%

BTM Global uses Kantata Insights to create dashboards that provide their teams with an up-to-date understanding of the relationship between projects and resources. Every user at BTM Global submits timesheets, and Kantata enables a relatively small team of delivery managers to stay on top of a growing portfolio of projects, with an understanding of where projects might be deviating from plan based on the actual work being done. With Kantata, delivery managers are also able to better understand emerging project needs and analyze the effectiveness of their past decisions.

Kantata’s utilization reports, capacity planning reports, and a wide variety of customized reports helped BTM managers create the critical project and resource updates they needed with no coding. As an example, project margin reports are helping project managers make better informed decisions about adjustments on their projects, like bringing in an additional resource to get work done.

“Kantata helps us more accurately forecast revenue and resource availability,” said Julie Sirek, Senior VP of Internal Operations. Where it previously took 8 hours to build forecasts that were often out-of-date by the time they were created, BTM Global is now able to forecast confidently up to four months into the future, with insights into availability that help the business better pursue the right projects that align with their capacity.

BTM Delivery Managers use a customized dashboard to better understand project financial health, resource needs and forecast work. Forecasts are shared with clients to help them understand project progress. Resource management dashboards created with Kantata Insights provide utilization rates by week and month, to compare actual to allocated and improve capacity planning. The finance dashboard helps the team forecast revenue in real-time without the need to export for analysis.

Kantata’s purpose-built project management and resource management capabilities have had a positive impact across BTM. BTM Global has been able to increase the utilization of their project managers by 15%, and utilization has improved by 10% companywide.

Before Kantata, it would take 3-4 hours to input resource allocations and check for accuracy. Today, it only takes 30 minutes, greatly reducing admin time that can be redirected to drive further efficiencies. BTM also experiences greater accuracy and time saved across all departments.